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Facilities & Administration- Lead

Facilities & Administration- Lead

ID 
2017-2422
# of Openings 
1
Job Locations 
IN-Gurgaon
Posted Date 
10/5/2017

More information about this job

Overview

Plan, direct, or coordinate the activities of personnel involved in maintaining facilities, travel and transport desk, procurement, security, office catering, event management and vendor management.

Responsibilities

Facilities

  • Maintain rental and maintenance agreements of PAN India facilities
  • Inspect facilities routinely to determine necessity of repairs or maintenance
  • Manage and oversee operations, maintenance, administration, and improvement of facilities
  • Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects
  • Ensure office premises meet health and safety requirements and that facilities comply with legislation
  • Respond appropriately to emergencies or urgent issues as they arise and deal with consequences
  • Investigate availability and suitability of options for new premises

Travel and Transport Desk

  • Liaise and establish a positive but firm relationship with contractual service providers and vendors through monitoring that obligations and agreements are fulfilled with compliance to the policies of SWO
  • Optimize travel and transport desk services to include: best practice implementation, standardization and continuous process improvements

Security

  • Develop, implement, monitor and evaluate SWO safety and security procedures, including fire safety, employee and asset protection

Office Catering

  • Process catering requests and provide catering for meetings

Event Management

  • Finalize venues for employee events

Vendor Management

  • Consult, negotiate and monitor contracts and agreements with vendors and service providers
  • Conduct periodic review of vendors to ensure compliance to SWO requirements
  • Manage projects and supervise and coordinate work of contractors
  • Prepare documents to put out tenders for contractors
  • Represent SoftwareONE in negotiating contracts and formulating policies with suppliers

Qualifications

  • Bachelor’s/Master’s degree from college or university.
  • 7 years of directly related job experience
  • Knowledge of facilities management
  • Negotiation skills
  • Relationship-Building and networking skills
  • Project Management skills
  • Knowledge of financial forecasting / budgeting